Sustainability

Penetration Awareness of Compliance

Basic approach

The Fuji Oil Group complies with laws and regulations, as well as internal policies and rules, as a matter of course, and sees; acting with a strong sense of ethics in daily business operations as crucial to meeting society's expectations and needs of (i.e. stakeholders).
This basic concept of compliance is included in the Fuji Oil Group Management Philosophy, which we formulated when the Group shifted to a holding company structure in October 2015.

Furthermore, we defined the Fuji Oil Group Three Principles of Code of Conduct to clarify specific behaviors that all Group members are expected to follow in order to embody the basic concept of compliance.

Fuji Oil Group Three Principles of Code of Conduct

  • Comply with the rules
    We will comply with all applicable laws and regulations in each country and region where we operate.
    We will act in accordance with the Company rules and regulations.
    We will observe social norms and meet social expectations and trust.
  • Act with integrity
    We will act in accordance with our conscience.
    We will not hide any mistakes or failures.
    We will make reporting and explanations based on the facts, in a timely and appropriate manner.
  • Conduct fair business
    We will conduct fair and appropriate business transactions.
    We will distinguish between work and private life and will not commit any dishonest acts.
    We will respect the human rights of people involved in our business activities and consider diversity of race, gender and religion.
    We will not engage in any form of extortion or bribery.
    We will not allow intervention by antisocial forces.

Objectives

By 2020, we aim for the commitment to this values and principles of the Fuji Oil Group Management Philosophy throughout the entire Group.

Progress

In FY 2018, in addition to implementing existing training programs such as on-site training at Group companies in and outside Japan, and hierarchical training (new employees, employees assigned to overseas sites, etc.), we designated the month of October as "Compliance and Information Security Reinforcement Month," during which, various activities were carried out at major Group companies in and outside Japan. This  activities included e-learning and compliance awareness surveys. We will analyze the results of e-learning and awareness surveys to identify weak areas, response tendencies, etc. and develop future compliance measures based on the analysis results.

Promotion System

Promotion System

The officer in charge of risk management and compliance has been appointed at Fuji Oil Holdings, under whose leadership compliance initiatives for the entire Group are implemented.

Establishment of a hotline system

The Fuji Oil Group Whistleblower Hotline is in place at Group companies in Japan. In FY 2018, as part of efforts to promote fair transactions, we set up a fair trade helpline for cooperating companies in specified fields. Overseas, a hotline system (the Fuji Oil Group's Compliance Helpline) is also available for employees at Group companies outside Japan.
To create an environment that facilitates reporting, in addition to an internal whistleblowing hotline, we established an external whistleblowing hotline. The external hotline is operated by an outside law firm to ensure the confidentiality and anonymity of informants. Over the last few years, the number of reports received annually throughout the entire Group has remained in the range of five to 10. Upon receipt of a whistleblowing report, we promptly investigate the details of the report, make necessary corrective measures, and provide feedback to the informant. We strive to make our hotline system more widely known throughout the entire Group.

Monitoring

We monitor the status of compliance implementation including at overseas group companies, in cooperation with Audit & Supervisory Board members and departments responsible for internal audits.
Since FY 2018, we have visited Group companies outside Japan to conduct on-site inspections using the compliance checklist (prepared in consideration of laws, regulations and risks specific to the region).

Specific initiatives

A framework for thorough compliance

Business Conduct Guidelines

We revised the Fuji Oil Group Business Conduct Guidelines, which explain our principles of action in the Fuji Oil Group Management Philosophy using representative case studies encountered in various daily duties. The guidelines are available in seven languages, including Japanese, and are successively distributedto all employees in booklet and PDF form.

Compliance training

We visit business bases in and outside Japan to investigate their compliance status and needs, and to help raise employee awareness in areas requiring priority attention. In addition, the Legal Affairs Department and the HR Department collaboratively provide compliance training to employees at career milestones, such as when they enter the company and when they are assigned to overseas posts. In FY 2018, we designated the month of October as "Compliance and Information Security Reinforcement Month" and conducted e-learning training (in Japanese, English and Chinese) for employees in and outside Japan.

Prevention of corruption

In addition to compliance with the Antimonopoly Law, the prevention of bribery and corruption is one of our priority compliance areas related to fair transactions. We have established anti-bribery and corruption rules that can be globally applied, and make particular efforts to raise awareness of anti-bribery and corruption among employees.
Overseas, in FY 2018 we conducted awareness-raising activities at Group companies in China. Through dialogue with local staff, we work to communicate the importance of anti-bribery and corruption compliance and the magnitude of losses in the event of a violation.

Political contributions

The Fuji Oil Group does not make political donations.

Violation of compliance

There were no serious compliance violations relating to the Fuji Oil Group's operations in FY 2018.

Inquiries

About inquiries

  • Inquiries are accepted during company hours on weekdays.
    Working hours: 9:00 AM ~ 5:00 PM, Monday ~ Friday
    (Inquiries are not accepted on Saturdays, Sundays, holidays, the year-end holiday season, the summer vacation season, and company holidays.)
  • Please note that it may take considerable time for us to respond to your inquiry, depending on the matter raised.
    Please also note that we may not be able to provide a response, depending on the matter raised.
  • Replies will be sent to the individual customer. Please refrain from forwarding, making secondary use of, or disclosing any reply, in whole or in part, to any third party, without the permission of our company.
  • Because we may furnish a reply by telephone, please enter a telephone number where you can be contacted during the day.

Inquiry type

Inquiry subject *
Name of the product
Purpose
Inquiry text *

Customer information

First Name *
Last Name * * This field is required.
E-mail address *
(Enter again for confirmation)
Postal code * This field is required.
Address1 *
Address2 *
City *
State/Province *
Country *
Telephone number
Occupation *
Company name
Organizational unit

Personal information

  • We shall manage all personal information on customers and the text of their inquiries in accordance with our policy on protection of privacy.
  • We shall use any personal information on customers only for response to their inquiries.

Click the send button if the text is correct.

Inquiry type

Inquiry subject
Name of the product
Purpose
Inquiry text

Personal information

First Name
Last Name
E-mail address
Postal code
Address1
Address2
City
State/Province
Country
Telephone number
Occupation
Company name
Organizational unit

We have received your inquiry. Thank you for sending it.